est. 2008
Get to know usAre you dreaming of a tailor-made wedding in Bali and invite your family with friends to share your happiness? You have come to the right place at the right time! Tell us now about your wedding wishes, and one of our experts will help you to get exactly what you want on your big day.
Contact usA wedding planner or organizer is a professional company or a group of people who help couples to organize their destination wedding event, in this case on the island of Bali. Primary functions of wedding organizers are recommending wedding venues & options, budgeting, creating a detailed rundown of the wedding, booking the vendors, arranging venue inspections, executing events “on the field” and more. As you can see, it is quite a lot and because most couples don’t live here on the island but overseas, it is essential to hire a wedding planner. Generally speaking, there are two types of wedding planner businesses in Bali: the so-called “one-woman shows” and established wedding companies.
The main difference between the two is that the one-woman (or man) show are individuals who personally communicate with their clients and arrange everything themselves from budgeting to the rundown to the booking of vendors and so on while wedding companies usually have a full-time, in-house team working on wedding events (sometimes the team even includes photographers and make-up artists). Wedding companies have an office, a showroom, corporate standards and business procedures. Individual wedding planners make use of freelancers.
Without a single doubt, we would recommend a wedding company over a one-woman show and this is why:
In most cases, it is definitely a much better idea to use a wedding planner and here is why:
Planning a wedding from overseas is a very challenging and time-consuming thing. Research has proved that planning a wedding can take up to 100 hours or more. That’s a lot!
Experienced wedding organizers know everything there is to know about planning a wedding in Bali. There know about hidden aspects and difficulties that may arise. They know the culture and they have the contacts. Besides all that, can you imagine how much money you would spend only on SWIFT transfer fees to all of the vendors you are working with separately? (Venue, photo, video, make-up, decor, catering, furniture, transport, and the list continues).
Some brides think that hiring a wedding planner will cost her extra money. This is not necessarily true. First of all, wedding organizers can’t simply raise the prices for venues or vendors. Why? Because today, with a power of the Internet, it only takes a couple of minutes to check on the actual prices of things, simply by visiting the website or sending an email. Secondly, wedding organizers have established partnerships with most vendors which means they (and you!) get better rates for their services (or at least the same).
Yes, of course, the wedding planners will charge a small fee for their services but its 100% worth it considering how much time and money they are saving you in reality.
Now, there are always exceptions to the rule. So, when is it better to book a vendor directly yourself, without the help of a wedding planner? An example: you have found a really good live music band, but your assigned wedding planner offers a higher rate for their performance. Of course, in this case, it is better to book this band yourself directly or even better; have your wedding planner book them on behalf of you, based on the rates you got. Another example: you found a great value, ready-to-go package on a hotel or wedding chapel and you want to book it without any customization - better go ahead and book it without the help of a wedding planner.
Do note that even though it is possible to plan your wedding on your own, it is much safer and convenient to have an expert by your side to provide you with advice on wedding planning in Bali. In the end, having a knowledgeable, reliable wedding planner can save you a lot of time, headaches and money.
This is very important! A wedding planner not based in Bali is an agent who works with Bali-based partners and in 99% of the cases, this means that you will be paying a whole lot more for your wedding. On top of that, the chance of miscommunication is higher as there is a third party involved and where will you go if something goes wrong? When dealing with a Bali based wedding planner, you know where to find them (not just online - an office is a must!). In the worst case scenario, you could go to the police and when working with an agent, even if they are based in your home city, things get more complicated. They can always blame any mistake on their Bali-based partners and take no responsibility whatsoever. It’s clear as can be: it’s always better to deal directly with a Bali based wedding organizer!
Sometimes human beings make mistakes and also you are a human being, right? So, what are the signs you made a mistake with the choice of your wedding planner and you should run away while you still can, and find another one?
Bali Wedding Association or ‘The Association of Professional Wedding Businesses in Bali’ is the only government-related wedding organization in Bali. All other so-called associations have no any legal authority or control over the wedding industry on the Island.
All members of the Bali Wedding Association are trustworthy companies and legally established businesses which have been registered in the government office. All of them have a proven track record and share a code of ethics to perform quality, professionalism and excellence. Therefore, it is highly recommended to consider one of the members of the Bali Wedding Association as your wedding planner. Your wedding event will get extra protection as BWA takes partial responsibility for their partners.
The deposit may vary, depending on what is included in your wedding contract. For example, if you want to bring Robbie Williams or Celine Dion (something The Seven Agency can actually arrange), full-payment may be required in advance. However, typical wedding deposits for Bali are as following:
If your wedding date is not soon and you are still not sure about the wedding venue, we would recommend you to come to Bali and inspect the wedding venue options yourself. The Seven Agency is happy to arrange a personal site inspection for the bride and groom to be and it is technically free of charge. The site inspection includes:
With so many services included, you must think this will cost you quite some money. However, if you have already booked your wedding with us, this service is completely free of charge. Couples who have not booked their wedding with us (yet) can also make use of this service when coming to Bali. We will charge you only USD 75 for the car rental, driver, petrol and a professional wedding planner who accompanies you during the inspections. This amount will be refunded if you eventually decide to book your wedding with us.
This depends on how soon your wedding date is. If your wedding is within the next two months, you have all rights to require answers within one working day.
If your big day is still 5 months away or more, the answer from your wedding experts can take 2 to 3 working days. For weddings that are still one year or more away, you can expect your wedding consultant to reply within a week.
We do recommend to get in touch with your wedding consultant and discuss the deadlines and preferred ways of communication (email, WhatsApp, voice calls, etc.).
Normally, pre-wedding meetings take place in the office of your wedding planner. There, you can attend the presentation, see some decor, meet the team and make payments. Let it be a warning to you if your wedding planner offers to come to your hotel or villa for the presentation – they may not have an office and their business might not even be legal.
The Seven Agency invites you to a pre-wedding meeting in one of their comfortable offices where you can enjoy a cup of coffee or a glass of wine as you discuss the details of your upcoming wedding ceremony. You get to meet the team and you may also get acquainted with the people who work in the field.
Bali is one of the most popular places to get married in the whole wide world and therefore, the island is home to tons of wedding planners. It is a booming business, also attracting cheats and liars who are just out for your money. One must be very careful when selecting their wedding planner and make sure they are trustworthy and reliable. Here’s what you should look out for: